PROPERTY ACCOUNTANT

POSITION REPORTS TO:  Chief Financial Officer

 

DIRECT REPORTS:  N/A

 

The Property Accountant is responsible for assisting the with duties such as PMS verifications, weekly reports, reconciliations, budgets, audits, etc.  Additionally, the Associate Accountant’s duties will also include managing and maintaining the weekly ledger balance verifications and overseeing accounts payable of multiple properties.  

 

ESSENTIAL FUNCTION

Essential duties and responsibilities include the following (other duties may be assigned):

 

Daily Responsibilities and Routine Responsibilities of Multiple Properties

·         Daily PMS verifications

·         Responsible for posting of corrective entries for maintaining correct ledger balances

·         Oversees the tracking of ACH check postings from each property

·         Processes accounts payable and posting of vendor invoices in accounting software

·         Responsible for posting journal entries

·         Carries out the verification of credit cards processed by properties

·         Collects appropriate data and prepares sales tax/occupancy tax verifications and tests calculations

·         Performs the tax-exempt audit and verification in PMS system

·         Administers income audit of: revenues, credit cards submissions, and hotel statistics

·         Corresponds through reporting any variances or out of balances to Hotels General Manager

·         Directs the audit of voids, paid-out, and adjustments.  Ensures proper backup and documentation is on file.

·         Ensures the verification of bank depositing and the entry of bank deposit into financial systems

·         Reviews approval and submissions of accounts payables

·         Reads all e-mails and responds within a reasonable time frame

·         Responsible for communication with general managers of multiple hotel properties regarding AP

·         Reviews and prepares Balance Sheet and Bank Reconciliation accounts

 

Weekly Responsibilities

Weekly ledger balance verifications of multiple properties:

·         Guest Ledger / City Ledger

·         Manages and oversees income audit of revenues for assigned properties

·         Advance Deposit Ledger

·         Performs verification of payroll expenses and ensures balance with accounting system

·         Some A/R collection call activities per assigned

·         Ensure postings of data are integrated into accounting financial software daily.

 


 

Weekly Accounts Payable of Multiple Properties:

Processing and completing vendor weekly check runs

·         Print AP Aging reports for review and approval

·         Copy invoices, file invoices and mail approved vendor checks

·         Manages and maintains copies of FFE / Capital invoices for reconciliations of balance sheet accounts

·         Responsible for the tracking of petty cash, expense reports, and verifying proper coding of invoices to chart of Accounts

·         Monitors vendor statements for past due amounts to be paid

·         Ensures W-9 forms are completed upon setting up vendor

 

Monthly Responsibilities of Multiple Properties

·         Prepares and reviews periodic and monthly PMS entry reconciliation

·         Assists hotel properties with collection efforts for 60, 90 & 120 Accounts Receivables portfolio files

·         Reviewing and verifying Monthly Auditing of inventories and house banks on properties when assigned

·         Assists with Month end closing preparation

·         Reconcile monthly bank statements.

·         Assists in compiling month end financials for presentation to ownerships

·         Monthly postings, reconciling and completing bank reconciliations per assigned properties

·         Responsible for maintaining Monthly Balance Sheet Account reconciliations per assigned properties

·         Compiles month end posting of accruals per assigned properties

·         Completes month end initial and sign checklist as completed per assigned properties

·         Monthly Tax preparation

·         Monitor the posting and tracking of Sales and Use Tax payments

·         Researches and prepares filing of tax payments to city/county/state agencies

 

Experience Required

  • Any combination of education, training or experience that provides the required knowledge, skills and abilities. High school diploma or equivalent required.

  • Have a strong financial background and have sound administrative skills.

  • Ability to manage multiple tasks and take ownership of work product

  • Must have excellent communication skills.

  • Must have computer skills with MS Office (excel, word, outlook).